PS - Personnel Specialist

[NavyDads CoAdmin Jim Gramza]

	Personnel Specialist	PS
	Personnel Specialist (PS) provide enlisted people with information and counseling related to Navy occupations, opportunities for general education and job training, requirements for promotion, and rights and benefits. PS maintain and audit pay and personnel records of military personnel, determine military pay, travel entitlements, and deductions. They prepare the financial/accounting reports related to individual pay and travel transactions and operate associated accounting systems. They also assist enlisted personnel and their families with special problems or personal hardships

Personnel Specialists (PS) maintain financial and service records of military personnel; provide customer service to active and reserve members, retirees and dependents; prepare military personnel and pay transaction documents utilizing current Automatic Data Processing (ADP) systems; process and review for accuracy documents affecting military pay entitlements and deductions and perform related computations; prepare, verify and submit all pay and personnel documents resulting from Absent Without Official Leave (AWOL), Non-Judicial Punishment (NJP), and Courts Martial; counsel personnel regarding permanent change of station, separation entitlements and policies; determine transportation entitlements, prepare orders and arrange transportation, compute travel allowances incurred by military personnel and their dependents; conduct reenlistment and separation counseling, prepare reenlistment and separation documentation; counsel personnel on education and training opportunities; order, prepare advancement worksheets, and administer Navy-wide advancement examinations; prepare routine naval correspondence and administrative naval messages; conduct pre-deployment and indoctrination briefs; maintain Enlisted Distribution Verification Reports (EDVR) and optimal manning posture; monitor accession, contract and quality control reports; initiate security screening for enlistment qualification and special duty assignments; maintain leave and accounting records; prepare military payrolls; process and audit vouchers supporting receipt and expenditures of public funds and ensure accuracy of accounting data; maintain related fiscal records and prepare associated reports and returns; operate shipboard ADP equipment associated with afloat pay delivery systems; and verify, issue, and maintain security of active, reserve, retired and dependent identification cards.

What they do

The duties performed by PSs include:

• Maintain and enter data into Enlisted Service Records;

• Gain personnel to new commands, transfer personnel, prepare personnel for retirement/Fleet Reserve and prepare all types of separations.

• I.D. Card issuance.

• interview personnel;

• provide enlisted Sailors with information and counseling related to Navy occupations, opportunities for general education and job training, requirements for advancement, and rights and benefits;

• assist enlisted personnel and their families with special problems or personal hardships;

• perform travel claim accounting; prepare financial reports;

• serve as agent cashiers to pay government funds;

• act as collection agents of money owed to U.S. Treasury by Navy personnel.

• Maintain and audit Automated Teller Machines onboard Navy ships.

Qualifications and Interests

PSs should be people-oriented and enjoy providing customer service. They should be good at record keeping, have the ability to do detailed work and perform repetitive tasks; and communicate clearly their ideas. Helpful skills are writing, typewriting, arithmetic ability, and good memory.

Working Environment

Work in the PS rating is usually performed in a clean office environment. People in this rating may work alone with little supervision, or work closely with others under close supervision, depending on individual assignments. They do mostly administrative and mental work, depending on assignment.

Opportunities

About 2,300 men and women work in the PS rating. Qualified and self-motivated people have a good opportunity for entry into this rating.

Navy PS - Customer Service Clerk

Customer Service Clerks provide customer service. Prepare Navy standard integrated pay and personnel system (NSIPS) transactions. Maintain personnel service records and leave and accounting records.

Navy PS - Financial Specialist

Financial Specialists are assigned the position of Deputy Disbursing Officer. An effective specialist will have extensive knowledge with all DOD financial publications, regulations, disbursing computerized systems, and have sound supervisory, management, administrative, and organizational skills.

Navy PS - Financial Specialist Clerk

Financial Specialist Clerks receive, log, and review military and civilian Temporary Additional Duty (TAD) travel claims and military Permanent Change of Station (PCS) travel claims utilizing automated systems. Process travel advances and settlements, breakdown, file, and properly distribute the claims. Interpret publications and disseminate information to customers. Maintain personal pay records of officer and enlisted personnel, verify and compute entitlements, deductions, payments, and process allotment requests. Interpret Leave and Earnings Statements (LES), the Master Military Pay Accounts (MMPA), and parts of various pay publications. Prepare the necessary documents relating to daily and monthly financial returns Process source documents utilizing automated systems. Prepare government checks, disbursement vouchers, collection vouchers, and bank deposits. May be collection agents, agent cashiers, or ATM cash custodians. Use of various government financial and payroll systems (IATS, UMIDS, NSIPS, DMO, DMHRS), basic knowledge of DOD financial rules and regulations, as well as military accounting data and payroll systems, basic filing, keyboard, and organizational skills are necessary.

Navy PS - Financial Specialist Supervisor

Financial Specialist Supervisors are responsible for the operations of the travel and payroll divisions and they verify or audit the disbursing offices’ financial reports and returns. Extensive knowledge of DOD travel publications, regulations, procedures and the IATS computer system are required. Ensure travel claim advances and liquidations are properly computed, verified, released, paid, collected, vouchers printed and distributed in accordance with DOD standards. Know military and DOD pay publications and procedures, as well as payroll computer systems (UMIDS, DMO, NSIPS, DMHRS). Verify, audit and transmit pay documents. Generate, verify, analyze, and maintain payroll reports, logs, and files. Thorough knowledge regarding shore patrol and computation of naval reserve members performing active duty for training (ACDUTRA) is also required. Manage and update computerized publication and travel system changes, generate, verify, and analyze travel reports, logs and files. Destroy voided checks, cash negotiable instruments, collections, distribute public funds, bank deposits, and account for foreign funds. Supervise the Automated Teller Machine (ATM) or Navy Cash program onboard a naval vessel. Train travel and payroll clerks, inform crewmembers on changes, initiate Plan of the Day (POD) notes, and solve complex travel claims and pay problems.

Navy PS - Personnel Clerk

Personnel Clerks prepare military personnel transaction documents. Prepare military personnel pay records. Verify and maintain personnel service records. Counsel personnel regarding permanent change of station entitlements and policies. Prepare reenlistment and separation documentation. Conduct reenlistment and separation counseling. Counsel personnel on education and training opportunities. Prepare administrative naval messages. Conduct pre-deployment briefs. Maintain enlisted distribution verification reports (EDVR). Monitor accession, contract and quality control reports. Initiate security screening for enlistment qualification.

Navy PS - Personnel Manager

Personnel Managers conduct counseling on transfer procedures. Oversee personnel enlist and separation procedures. Supervise Defense enrollment eligibility reporting system (DEERS) entries and ID card entries. Verify and release pay documents. Validate personnel advancement examinations. Provide security for examinations.

Navy PS - Personnel Supervisor

Personnel Supervisors manage personnel office and programs. Review pay and personnel documents for approval and action. Conduct counseling regarding pay and personnel issues.

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